Renewals begin October 1 and end December 31 in the year your license is due to expire. There is no grace period for renewals. Licenses not renewed on or before December 31 will automatically become lapsed, and employers will be notified. You must not be working as a PT/PTA in West Virginia without having a current ACTIVE license.
CONTACT INFORMATION – Any change in personal/employer information must be submitted prior to renewing online by forwarding the updated information to our office via email. Please do not wait until your license is due to renew.
NAME CHANGE – If your name has changed, you must submit your renewal via mail and include a notarized copy of the legal document changing your name. No additional fee is required when requesting a name change with a mailed-in renewal.
CONTINUING EDUCATION – All licensees desiring to remain active and in good standing must complete 24 hours of WV board approved CEs within the 2 year licensing period. Do not send proof of CE compliance unless you are notified by the board that you have been chosen for a random audit.
EMERGENCY/TEMPORARY ABSENCE (PT ONLY) – If there have been any emergency or temporary absences during this licensing period, you must submit your renewal via mail and include the absence form linked below.
Mailed renewals should be postmarked no later than December 15. Fees may be paid via money order, cashier’s check, or business check only. Cash and personal checks will be returned, and this will delay renewal. An updated license will be mailed to your preferred address once it has been renewed. If you answer yes to any question(s) on the form, you must provide a letter of full explanation and notarized copies of charges and convictions.
Online renewals must be submitted by midnight on December 31. If you answer yes to any question(s), utilized the emergency/temporary absence rule and/or your name has changed, you may NOT renew online. Credit card is required for payment, and there is a small convenience fee.
Please remember to print your license within 90 days of renewal, as our office does NOT mail a copy when it is renewed online. There is a $5.00 fee to request a license after 90 days.
*Why is no grace period given for renewals?
Per legislative rule §30-20-15, “If a license is not renewed when due, then the board shall automatically place the licensee on delinquent status.”
This board allows three months for renewal season and provides each licensee with courtesy renewal reminders via mail and email within the first week. It is your responsibility to submit any contact information changes to our office as they occur. If you have not updated our office with those changes, your courtesy reminders cannot be delivered to you. Please see question number 9 from the FAQ tab for further explanation of the law regarding this issue.
Rule §30-20-18 (b) also states: “Any person regulated by the article shall conspicuously display his or her license or permit at his or her principal business location.” Your license boldly states the expiration date so that you may easily reference this information at any time.